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Clerk/Treasurer proposes part-time deputy to preserve election and office continuity
Summary
The Finance and Purchase Committee recommended the full board consider a 15–20 hour/week deputy clerk/treasurer to maintain elections and daily operations; estimated annual cost is about $15,600 at $15/hour for 20 hours per week.
Clerk/Treasurer Shawna Atterbury told the Village of Bloomington Finance and Purchase Committee on Jan. 19 that the village needs a formal backup for the clerk/treasurer office to ensure continuity, especially during elections. "A deputy clerk/treasurer could be formally appointed, take the official oath of office, and legally act on behalf of the clerk/treasurer when necessary," Atterbury said, outlining duties including answering phones, responding to emails, assisting residents, utility billing, preparing materials and maintaining records.
Atterbury said backup is critical because the clerk/tresurer’s duties require certification for running elections and that temporary substitutes during her leave last year led to numerous errors that had to be corrected when she returned. The committee discussed pay and hours; members estimated that a part-time deputy at 20 hours per week at $15 per hour would cost about $15,600 annually, and a 30-hour position about $23,400 annually, with positions under 32 hours per week not triggering benefits.
The committee agreed to recommend to the full board the creation of a part-time deputy clerk/treasurer at 15–20 hours per week. The recommendation also includes a proposal for the deputy to provide limited support to Public Works (about four hours per week) for filing and organizational tasks. The full board will next consider the recommendation.
