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City staff recommend on‑site fueling contract with Colson Oil and off‑site FleetCor agreement
Summary
Fleet Services Director Greg Spies recommended a term contract with Colson Oil for on‑site fueling (8,000‑gallon tanker purchases) and a FleetCor Technologies contract for off‑site fleet fueling as backup; staff recommended separate contracts to split on-site/off-site use and cited 27 local off‑site locations in Garland County.
Fleet Services Director Greg Spies presented two related fuel contracts: a term contract with Colson Oil Company for on‑site fueling at the city's fuel island (purchasing tanker loads of ~8,000 gallons) and a separate off‑site fueling agreement with FleetCor Technologies for use of its nationwide card network.
Spies said on‑site purchases yield better pricing and that departments pay fuel from their own budgets; he estimated typical weekly usage around 4,000 gallons each of unleaded and diesel and said the city sometimes buys more to replenish tanks. For off‑site fueling, Spies said FleetCor offers approximately 45,000 locations nationwide (27 in Garland County), online reporting and no standard card fees. Staff recommended approving a Colson contract through year-end with extension options and a FleetCor contract through Dec. 31, 2026, also with extension options; no formal vote was recorded at the agenda meeting.
