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Audit flags duplicate payment by Soil and Water; committee to query PO system
Summary
An end‑of‑month audit uncovered a double payment to Soil and Water after two identical bills were submitted; staff placed a stop‑pay, reversed the payment and will ask the PO system vendor why duplicate POs and over‑budget transactions were not flagged.
An audit revealed that Soil and Water had two identical bills processed and signed, resulting in a duplicate payment that staff discovered and reversed.
Stephanie (the auditor, speaker 4) told the committee that two bills had been turned in and signed twice; she said she found the duplicate during an end‑of‑month review and put a stop‑pay on the duplicate so it could be reversed. She said she has called the PO system help desk to ask why the system did not kick out duplicate POs or flag the over‑budget condition.
Committee members asked whether the general ledger and the PDF/excel reports matched and requested follow‑up on the PO system’s duplicate‑detection and budget controls.
