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Fair Board opts to pursue custom website and event management platform
Summary
The board voted to pursue Weldwood Marketing for a customizable event complex website (pending funding) and to adopt Eventney for ticketing and vendor management, citing long‑term marketing value and automation that could replace manual coordinator duties.
After presentations from two website vendors, board members approved a motion to pursue Weldwood Marketing as the event complex web developer, contingent on available funds, and separately approved Eventney as the platform to handle ticketing, vendor management and automated communications.
Molly Fisher summarized vendor options: fairs.com offers a lower‑cost, industry‑standard subscription product while Weldwood proposed a customizable build with an upfront cost and a bundled marketing campaign including professional photos and video assets. Board members emphasized long‑term value over annual subscription fees; one motion to pursue Weldwood pending funding carried unanimously.
The board also adopted Eventney for vendor support and ticketing after staff described workflow benefits — automated sponsor notices, dynamic vendor maps, integrated ticketing and year‑round functionality. Board members compared Eventney’s annual cost to the prior seasonal vendor coordinator expense and concluded the platform’s automation could save staff time and provide better data retention. The Eventney motion passed unanimously.
Board direction: staff will pursue contract details, confirm the funding source for the Weldwood engagement, and integrate Eventney into the proposed website and operations plan. No final procurement contracts were executed at the meeting; approvals were for pursuing the vendors and preparing implementation steps.
