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Staff explains grant windfall will require rebid for Onion Creek; commission urges scope increase
Summary
City staff said a grant for Onion Creek will trigger a rebid because state law requires rebidding when a contract changes by 25% or more; commissioners urged using the new funds to increase scope rather than simply raising contractor pay.
During a question-and-answer exchange about trail grants, staff said the city received a Parks and Wildlife grant for Onion Creek and therefore must rebid that contract because state procurement rules trigger a rebid when a project amount changes by 25 percent or more. "State law doesn't allow you to decrease a contract by 25 percent, period. Anytime you decrease a project by 25%, it has to be rebid," Tony said, explaining the legal trigger behind the decision.
Commissioners pressed staff on whether the additional funds would simply raise contractor pay or could be translated into added trail scope. One commissioner encouraged staff to "add more" trail length proportional to the grant rather than simply increasing contractor payment. Staff said the grant allowed the city to cover previously shorted costs and to add features, and that they will present options in procurement and contract documents as they move to council for final approvals.
