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Clear Lake Shores council OKs $19,838 contract to digitize city records
Summary
Council approved a $19,838.75 contract with Records Consultants, Inc. to digitize paper records; council members asked whether originals would be destroyed and raised FEMA document concerns. The approval was unanimous, with the mayor agreeing to clarify retention and storage procedures.
The Clear Lake Shores City Council voted unanimously April 21 to contract with Records Consultants, Inc. for digital scanning services at a cost of $19,838.75. Mayor Pro Tem Amanda Fenwick moved for approval and Councilman Jeff Terrell seconded; the motion carried with five votes in favor.
Councilwoman Susan Baker pressed for specifics about paper retention, asking, "Would current paper files be destroyed?" Mayor Randy Chronister said he would follow up to determine how originals would be handled and whether FEMA record-retention requirements would be affected. The agenda packet listed the contract amount and the contractor but did not specify a records-destruction policy or server-storage details.
