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County IT recommends replacing end-of-life time clocks; decision deferred to September
Summary
MIS staff recommended replacing end-of-life executive-time clocks because vendors will stop patching older devices, posing a security risk. The board received the staff document and asked departments to report preferences; final procurement was deferred to the regular September meeting.
County MIS staff presented options for replacing the county's Executive Time time clocks and urged the board to consider alternatives before any immediate purchases. Jeff, an MIS staff member who presented the proposal, said older clocks will continue to run but "it becomes a security liability because now there are potential holes that will get patched" by the manufacturer and, if the devices break out of support, replacements would need to be purchased.
Staff described multiple approaches: a like-for-like replacement of wall-mounted time clocks, use of tablets or iPads running the same Executive Time application, device-agnostic options allowing clock-ins from phones, and badge-proximity readers or biometric options for departments that need them. Staff noted trade-offs in screen size, functionality (such as on-device time-off requests), and cost. Jeff and other staff recommended departments consult with MIS and compile preferences so the county can present a consolidated budget recommendation to the budget board.
The board voted to receive the document and instructed departments to coordinate with MIS and provide their preferred setup ahead of the regular September meeting; no procurement action was taken at the special meeting. The transcript records discussion of logistics and a plan to return to the issue at the September meeting for a final budget recommendation.
