Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Records Management topic
No spam. Unsubscribe anytime.
Los Lunas Council authorizes destruction of departmental records that met state retention schedules
Summary
The Board authorized quarterly records destruction for Administration, Finance, DWI Program and Library after department reviews confirmed items met New Mexico retention requirements; staff noted some official records remain archived in hard copy as required.
Deputy Clerk Mykayla Moody presented the quarterly request to authorize destruction of records that have met or exceeded retention periods under the New Mexico Records Retention Schedule. The request covered materials from Administration (including meeting recordings, IPRA files and historical agendas), Finance (accounts payable, purchasing and employment applications), the DWI Program (eligible client files and grant records) and the Library (eligible purchasing invoices).
Moody confirmed departments had reviewed files and verified retention requirements were met; she also noted that some records, such as ordinances and official agendas, continue to be retained in hard copy for archival purposes. Council approved the destruction authorization 4-0 (moved Councilor Ortiz; seconded Councilor Romero).
