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County system switch will raise Waterville's police records costs to about $14,000 annually
Summary
Council heard that Sheriff Mason selected the Phoenix Pro Records Management System to replace LETG; Waterville’s share of recurring costs is expected to rise from a budgeted $6,000 to roughly $14,000–$14,242, with the County contributing public safety funds.
Administrator Teresa Hill told Council that Sheriff Mason supplied a letter selecting the Phoenix Pro Records Management System to replace the current LETG system for police reporting. Hill said the change will increase Waterville’s annual share from the previously budgeted $6,000 to about $14,000–$14,242, with the County contributing public safety funds and remaining costs split among jurisdictions by user counts.
No formal council action was required at the Dec. 2 meeting; Council acknowledged the anticipated increase and discussion centered on reallocating budget or reserves to cover higher recurring costs. Administrator Hill said a county agreement or bill would trigger future council action when formal approval or payment is required.
