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Auditors flag time‑tracking discrepancies in Medicaid and foster‑care tests
Summary
In single‑audit testing auditors found discrepancies between staff 'day sheets' and 1571 reports: 1 of 40 Medicaid samples and 2 of 40 foster‑care samples showed more time on day sheets than on reports. Auditors expect corrective action and follow‑up in FY2026 testing.
Auditors reported a significant deficiency in internal controls over federal-program compliance related to time reporting in the county’s Department of Social Services. Tim Lyons said auditors sampled employee time documentation and found instances where day-sheet entries did not match the amounts reported on monthly 1571 reports to the state.
"For 1 out of our sample of 40 for Medicaid and 2 out of our sample, for 40 for foster care, there was essentially more time reported on the day sheets than was reported on the 1571 reports," Lyons said. He characterized the issue as a systems-and-process gap common across large counties because state reporting requirements and common payroll systems do not always align.
County staff said they have a corrective-action approach that was effective in a different program last year and that they have expanded it. Lyons said auditors expect the workaround or system changes to be verified during the next year's single‑audit selection and testing. The committee flagged the item for inclusion in the corrective-action pages of the final ACFR.
