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Board authorizes multi‑year turf maintenance agreement; staff figures and 'not to exceed' amount differ in discussion
Summary
The board authorized an eight‑year maintenance agreement with Vasco Sports Contractors for middle- and high‑school turf; the resolution referenced a total amount 'not to exceed $84,000' from the facility fund, while staff later described annual payments (quoted $55,500/year and $5,000/year field care), prompting clarification needs.
The board approved a resolution authorizing the operations manager to enter an eight‑year agreement (fall 2026–spring 2034) with Vasco Sports Contractors for maintenance of middle and high school turf fields, with funding to come from the facility fund.
During the agenda presentation staff stated the contract was "for a total amount not to exceed $84,000" to be paid from the facility fund. Later in discussion staff described the annual payment structure: "$55,500 a year for both of them with the... GMAX test, and then the field care is $5,000 a year." A board member asked about the payment schedule and vendor longevity; staff confirmed annual payments and that the price is locked in for the term. The board also discussed the value of proactive maintenance to extend field life.
Because the meeting record includes both a 'not to exceed $84,000' total and separate yearly figures, the precise total contract cost should be confirmed in the final contract documents. Staff said facility rental receipts will fund the agreement. The motion passed on roll call.
