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Smithville staff weighing telematics, fuel‑card changes to boost fleet data and efficiency
Summary
Staff told aldermen they are evaluating a switch to an enterprise fleet management system and Geotab telematics that would automate mileage and hours tracking and could integrate with the city's GIS; Enterprise indicated no extra cost to integrate Geotab.
Smithville finance and operations staff discussed options to improve the city's fleet tracking and fuel monitoring, including switching fuel‑card vendors and adopting an enterprise fleet management system with Geotab telematics. Finance staff said the move would automate mileage and usage data and that, according to vendor discussions, "there'd be no additional cost to have it linked up to our GIS."
Board members asked whether the system would capture idle hours as well as mileage—important for police and other vehicles that accrue hours while stationary. Staff confirmed the vendor systems can track fueling events and that the telematics can provide better data to plan vehicle replacements and exchanges. Staff said they will return with cost–benefit analysis and, if pursued, would involve the new financial analyst in evaluation.
