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County IT asks for scaled lifecycle funding and CityWorks migration as hardware costs climb
Summary
DAS/ISD presented a roughly $7.2 million lifecycle request citing steep hardware price increases and proposed a $1M scaled end‑user compute approach; they also flagged a required vendor migration for CityWorks to the Unity platform with estimated costs ~ $400,000.
Matt Johnson, deputy CIO for DAS ISD, presented two related technology requests: a life‑cycle funding package (originally ~ $7.2M) to replace aging laptops, desktops, network devices and specialized field tablets, and a separate CityWorks migration to the vendor‑hosted Unity platform (migration license and implementation estimated around $400,000).
Johnson said rapidly rising hardware costs—laptops have increased roughly 60% since April—mean estimates made months earlier are already changing. He noted the department can propose scaled options; for example, a $1M request targeted to end‑user compute could address the most critical desktop and laptop needs for the coming year and staff suggested $1.75M could sustain operations for a year with moderated scope.
On CityWorks, Johnson said the vendor is mandating a move to Unity by July 1, 2027; migration has upfront licensing and implementation costs but would move the county away from on‑prem extended‑support risk. He said recurring licensing costs will shift to operating budgets. Supervisors asked about phasing, quantity assumptions and the durability of estimates; Johnson warned that price increases and supply‑chain issues create uncertainty and recommended follow‑up refinement.
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