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Board weighs formal process to convert long-running volunteer clubs into paid advisers
Summary
Staff presented options to address whether volunteer club advisers or leaders (e.g., esports, trap, art club) can be moved onto the district's compensation matrix, including Community Education routing, a pilot period, or a board-reviewed application; members flagged risks including budget impacts and ripple effects on the existing coaching grid.
A staff member outlined that the district currently lacks a formal process for converting volunteer-run student activities into paid advising or coaching positions and asked the board whether it should create one or leave the current voluntary practice in place. “Is there a district process by which, someone can make a formal request to have it become a compensated, you know, advising or coaching position?” the staff member asked, noting examples such as esports and trap club that have been sustained by volunteers.
Board members discussed three main approaches: leave activities voluntary; run compensable offerings through Community Education (charging participant fees and using that revenue to pay an instructor); or develop a district application and benchmarks (attendance, contests, bookkeeping, a minimum multi-year history) that would allow the board to approve adding a compensated position to the extracurricular pay matrix. The staff member warned that changing the matrix could create budget pressure and a cascade of new requests: the district would have to draw corollaries to existing coach positions to set fair stipend levels rather than selecting arbitrary amounts.
