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Staff seeks SharePoint site for live planning documents; IT access remains limited
Summary
Staff reported plans to host planning commission documents on SharePoint so packet materials become living documents; IT has SharePoint locked down and staff is working to secure view‑only and download access for commissioners.
Staff asked the commission to note progress on an electronic code cleanup project and the creation of a SharePoint site to serve as a central, living source of planning commission documents. The goal is to replace static PDFs on the website with a document that staff can update between packets and commissioners can view.
"SharePoint was gonna be the go to," staff said, but added that IT currently has SharePoint locked down, which prevents staff from creating the site without IT help. Staff is requesting view‑only permission for commissioners and the ability to download documents; IT is working on the necessary configuration.
The item was informational and no action was taken. Staff said it will return with an update when IT provides the needed access controls.
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