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Finance director flags travel coding and p-card practices after review; district travel reported at $445,009.70
Summary
Finance staff said district travel totals $445,009.70 (about $99,408 general fund) and attributed part of the variance to coding on-site professional development as travel; staff said they are retraining ledger coding and will provide counts and p-card ownership details to the board.
Finance staff presented a year-over-year travel analysis and told trustees that coding inconsistencies between on-site professional development and off-site travel have inflated travel totals. The district reported $445,009.70 in total travel across all funds and roughly $99,408 charged to the general fund; staff said retraining the general ledger will reduce that apparent variance.
"That variance is significant," Mr. Pettit said, explaining the driver was separating on-site professional development coding from off-site travel. Trustees asked about p-card ownership and the number of cards in use; staff said principals or directors carry p-cards and that the total number will be provided to the board. Staff also recommended tighter justification and sign-in requirements for food purchases paid from taxpayer funds.
