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Staff eyes Paycom, Incode and Tyler to modernize payroll and financial tracking
Summary
City staff proposed using Paycom for timekeeping and an additional financial package (Incode/Tyler) to digitize receipts, encumbrances and line-item tracking to improve audits and transparency.
Staff described two parallel technology efforts intended to speed accounting, improve audit readiness and ease transparency for vendors and projects. For payroll and timekeeping, staff recommended Paycom, citing mobile time entry, geofencing and FEMA coding features. "What Paycom does is it helps to better track, clocking in and clocking out, coding time as far as overtime, leave time," Mister Solace said, describing employee-facing mobile functionality.
For financial management, staff said they are reviewing Incode and Tyler to enable scanned receipts, vendor profiles and project-level encumbrance tracking; the goal is to create an auditable trail so auditors and council can quickly view expenditures linked to a PO or receipt. Staff said they will bring implementation timing and estimates back to the council and try to bundle purchases where possible to reduce cost.
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