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Staff describe recurring payroll errors; board seeks numbers and fixes
Summary
Teachers and classified staff told the board they face recurring payroll problems — incorrect deductions, PERS and benefit mis‑applications and retro pay issues — affecting roughly 5–10 employees per month and about 15–20 instances this year; the superintendent acknowledged turnover and systemic code issues and promised follow‑up.
Multiple employees and staff representatives told the board May 19 that payroll errors have become a recurring and stressful problem for district staff. A teacher representative told trustees that staff now must "check our paychecks every month" to confirm accuracy; classified staff said they had tracked "at least 5 employees a month" reporting problems and that, since a contract change, about 15–20 employees raised issues this school year.
"We're asked to check our paychecks every month," said a teacher representative (speaker 11). A classified staff member (speaker 18) said, "we have at least 5 employees a month who are, having issues" and described a range of problems including incorrect PERS deductions, HSA funding not submitted correctly and retro pay not deducted properly. Board members pressed for quantification — how many employees are affected and what types of errors are most common — and requested a timeline for an audit or review of payroll processes.
Administration (speaker 3) acknowledged persistent problems tied to code changes, retro pay and turnover in the finance department and said systematic fixes are needed. The superintendent said the district will provide more specific numbers to the board and explore options to stabilize payroll processing, including seeking staff or vendor support to reduce errors.
