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County consultant outlines ADP payroll errors, says corrected W-2s likely required; offers to propose costs
Summary
County consultant SJHL reported payroll configuration fixes (KPERS/KPF codes, HSA employer contributions, uniform allowance) but said ADP has not produced corrected W-2s and that the county may need to pay for corrected filings. SJHL agreed to estimate cost and timeline to prepare corrected W-2s and other filings.
SJHL consultant Miranda told the commission that work on payroll completed March 27 included new KPERS and KPF deduction codes, configuration of employer HSA contributions and correction to the uniform allowance earnings code; she said those fixes will require limited retroactive CAPERs adjustments for affected employees. "We've not done that yet, but we will," she said of the backdated corrections.
Miranda and commissioners discussed ongoing lack of responsiveness from ADP about corrected W-2s and tax filings. County legal/staff members discussed options including withholding payment to ADP, engaging an accounting firm to produce corrected filings, and the practicalities of bank charges and autopay. SJHL agreed to provide a proposal that would estimate what it would cost and how long it would take for SJHL to produce corrected W-2s and related filings for the county to consider.
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