Council clarifies prepayment authority under Resolution 1-2023, affirms internet/phone payments covered
Summary
Clerk Vander Veen asked whether Allo and Fastwyre internet/phone services qualify as utilities under Resolution 1-2023; the council concluded routine monthly expenses, including these services, are covered and no amendment was required.
Clerk Pam Vander Veen raised a question about whether Resolution 1-2023—which authorizes the Clerk/Treasurer to pay certain recurring expenses prior to council meetings—covers internet and phone services (Allo and Fastwyre). The clerk noted late fees had been incurred due to billing cycles and postal delays.
City Attorney Henderson cautioned against broad reliance on ACH payments because of fraud risk but advised that routine monthly expenses, including Allo and Fastwyre, fall within the existing Resolution authority. The council did not amend the resolution.
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