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Council approves retention policy update, HVAC purchase and several routine items
Summary
Council adopted a records‑retention amendment, awarded an HVAC contract for the council chambers, appointed Giff Beaton to the Parks Commission, and approved other routine items including agenda and minutes.
At the Oct. 7 meeting council approved several routine but consequential items.
The council adopted an amendment to chapter 2 of the document‑retention policy to align with the State of Georgia local government retention schedule (item 25‑0050) after a brief discussion in which the clerk explained electronic records persist even after physical records are destroyed.
Council also awarded a contract for an HVAC unit for the council chambers (item 25‑0051) to a Trane system selected for warranty and quality at an award amount reported by staff at about $15,009.98. The council unanimously approved the appointment of Giff Beaton to the Parks Commission (item 25‑0048). Other routine items — approval of the agenda and adoption of the Sept. 9 minutes — were also passed by voice vote earlier in the meeting.
All listed motions on the consent/new‑business agenda were approved by council, generally by unanimous voice votes; staff will proceed with contracting and procurement steps as required.
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