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Facilities staff flag missing heat exchanger; one bid to prep piping at $18,750, another full quote ~ $67,000
Summary
Facilities reported boiler and auditorium work nearly complete but identified a heat-exchanger omission from earlier bids. One contractor quoted $18,750 to prep connections now and install exchanger later; a full-install quote (including exchanger and repairing a leaking Victaulic fitting) was discussed at roughly $67,000. Board asked whether capital funds can cover the work.
Facilities director Dan told the board crews have finished waxing, painting and some repairs; auditorium lights were fixed and one practice basketball hoop needs a new controller. He reported the boilers remain in place and that several items still require vendor follow-up.
A key facilities issue is that the heat exchanger originally thought to be in the bid package was not installed. Dan presented two quotes mentioned in the meeting: one to fix the line near the elementary door and install hookups for a future exchanger (quoted at $18,750), and another that included the actual heat exchanger and repairs to a leaking Victaulic fitting, quoted in discussion at roughly $67,000. The board discussed whether the remaining capital reserve (discussed elsewhere in the meeting as roughly $316,000) could be used for the work and whether $62,000 left from playground funds could be repurposed; staff noted the playground dollars are restricted to playground items and likely not eligible.
Board members asked staff to determine whether capital referendum dollars could be applied and to confirm vendor lead times (one quote documentation showed a 45-day validity window from July 22). Members asked staff to bring the funding recommendation to the full meeting once they verify which capital funds remain available and what the vendors would need to begin work.
Provenance: facilities update and heat-exchanger bid discussion during building update segment.
