Cole County receives two bids for sheriff’s department HVAC replacement

Cole County officials recorded two bids for a planned HVAC replacement at the Cole County Sheriff’s Department during the meeting. “How many bids did we get?” the chair asked; a staff member replied, “Two.” The bidders named in the transcript were Teal Mechanical Service and United Mechanical Services.

According to the transcript, United Mechanical Services submitted a base bid for units 3, 4, 5 and 6 of $610,926 and a total price to replace all units of $1,176,850. Teal Mechanical Service’s total price to replace all units was recorded as $1,323,438.70. The transcript’s line reporting Teal’s base-bid amount for units 3–6 appears garbled and could not be verified from the record provided; staff repeated the total when asked to confirm the figure.

Staff also noted that one bidder’s documents appeared in two envelopes; after checking, staff confirmed the duplicate envelope contained the same bid. No motion, award, or vote on the contract was recorded in the transcript; the record shows only that bids were opened and will be reviewed for accuracy and compliance before any award is made.

The county did not state a timeline for contract award in the portion of the record provided. The procurement process will proceed with staff verification of bid documents and any required administrative checks before the commission takes further action.