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District reports majority procurement to non‑minority vendors; officials cite certification and local supply limits
Summary
Procurement staff reported $3,031,557.92 in sole‑source PO encumbrances (spent $2,581,318), two emergencies totaling $12,488.96, and low minority‑vendor participation amid roughly $30 million in purchase orders; staff attributed low participation to limited local supplier capacity and the state certification process.
Ms. Vicky Williams presented the district’s annual sole‑source, emergency procurement and minority‑vendor participation report for fiscal year 2025‑26.
She said original sole‑source purchase orders totaled $3,031,557.92 while actual spending from those encumbrances was $2,581,318. The district reported two emergency procurements totaling $12,488.96. On minority‑business participation, Williams said the district logged about $30,060,762 in purchase orders and that spending with minority vendors was "very low"; at one point she reported 2% and elsewhere staff remarked the figure represented 0.2% of total purchases, noting a small local market for vendors who provide needed services and the burdens of state certification as barriers.
Board members asked about vendor registration software; staff said the district uses Tyler ERP (PowerSchool integration). Members also asked about a specific emergency purchase for light‑tower rental used for playoff games; staff explained the need for safety and that the district had since secured its own towers to reduce recurring emergency requests.
No formal procurement policy change was proposed at the meeting; staff noted a new procurement code with higher thresholds may reduce sole‑source filings in future years.
