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Commissioners approve $132,556.43 filing‑cabinet purchase; funding source under discussion
Summary
The court approved the district clerk’s request to buy filing cabinets from Datum Storage Solutions for $132,556.43; members discussed using a county records‑management line item (previously $150,000) and recalled funds of roughly $65,000 to help cover the cost.
The Tyler County Commissioner's Court approved a purchase request for filing cabinets for the district clerk’s office from Datum Storage Solutions for $132,556.43.
Court members discussed funding the purchase, saying roughly $65,000 may be recalled from another source and that the county maintains a records‑management fund intended for equipment such as this; members referenced an annual line item of $150,000 for record keeping. One member noted the preference to avoid using general contingency funds and urged staff to confirm exact amounts available in the records‑management account before finalizing payments.
The district clerk described operational reasons for the purchase, citing plans to relocate records, start passport processing in the office and meet strict photo requirements (2‑by‑2 with white background) for passport applicants. Commissioners asked staff to coordinate logistics for moving cabinets and to report back on the exact funding breakdown before expenditure.
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