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Directors question competitive‑bidding implications of contractor‑procured change order
Summary
Directors raised concerns that adding the generator via a contractor change order after the RFP could undercut competitive bidding and possibly affect funding; staff said they consulted legal counsel and confirmed the approach with CalOES and FEMA before proceeding.
A director told the meeting they were uneasy about approving approximately $523,000 via a change order for equipment that was removed from the original RFP, saying the procedure "on its face doesn't look like it's competitively bid" and that it could put grant funding at risk.
Staff responded that they had discussed options with legal counsel and CPM and that CalOES and FEMA confirmations were obtained before seeking the board's action. CPM and staff emphasized that having the contractor procure the equipment kept testing and liability with the contractor and reduced the risk of scheduling delays.
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