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Committee tables Policy 172 on special meetings pending legal guidance on written requests and email
Summary
The committee discussed requirements for calling special meetings, including a written request signed by a majority and whether email satisfies the written-request requirement. To avoid walking-quorum risks the committee tabled Policy 172 until legal or WOSB guidance clarifies permissible procedures.
The Policy Committee spent time on Policy 172, which addresses special board meetings and the process for calling them. Members identified a requirement in draft language for a written request signed by a majority and raised uncertainty about whether an email request satisfies that requirement under applicable law. The committee also expressed concern about preventing walking-quorum situations when organizing special meetings.
After reviewing sample language that would allow the board president or a designee to set meeting logistics, the committee reached consensus to table Policy 172 pending legal clarification (including potential guidance from WOSB). The minutes say the item will be revisited with possible alternate language if email requests are legally permissible.
