Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Finance And Procurement topic
No spam. Unsubscribe anytime.
Board accepts July financials; moves to stop advance travel funding and asks for more procurement transparency
Summary
The board accepted July financial reports, heard a report on sole-source procurements and approved a policy change removing 80% advance funding for hotel/meals/mileage; members asked procurement staff to explain sole-source decisions publicly and asked administration to pilot electronic travel approvals.
The board accepted the monthly July financial reports and a pupil activity comparison of June-to-July as presented. Miss Strickland noted the June figures will be part of the audit; the board agreed to add the audit discussion to the November agenda.
Procurement staff reported FY25–26 sole-source procurements with no emergency procurements. A board member asked staff to explain why specific items were sole-sourced and asked for public transparency on the rationale and potential competitors. The board also approved a revision to policy DKC removing a sentence that allowed an 80% advance on hotel, meals and mileage; administration said hotels and registrations will continue to be prepaid but employees will be reimbursed for actual allowable mileage and meals on return because historical advances proved administratively difficult to reconcile. Members asked staff to consider pre-paid cards or other accommodations for employees without liquidity if needed.
Board members also asked for a pilot of electronic signature and routing for travel approvals to reduce paper-handling and speed reimbursements.
