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Board withholds payment after delivery documentation missing for tire purchase
Summary
The board declined to process a $2,439.48 invoice for four Fire Stone steer tires from Steve Shannon Tire Co. after the vendor failed to provide delivery signatures or ordering documentation; the highway superintendent will review past tire purchases and follow up.
Town Clerk Prudence L. Greene and Supervisor Scott Doyle reviewed repeated invoices from Steve Shannon Tire Co. and identified gaps in documentation for a September invoice for four Fire Stone steer tires totaling $2,439.48. The minutes show the town previously denied an earlier invoice in August because it included sales tax; Shannon Tire issued a credit and later submitted corrected invoices without a delivery signature or purchaser name for the Sept. billing.
Supervisor Doyle said the invoice for four new steer tires (invoice #0038048682) would not be processed with the month's bills until adequate documentation of order and delivery is provided. Superintendent Patrick Mahar agreed to review summer tire purchases and follow up with Shannon Tire Co. Clerk Greene updated Highway Abstract 739 to include only the service-call invoice #0038043738 ($388.30), reducing the highway abstract total.
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