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Committee probes grants, EDRs and fitness-center costs; staff to supply detailed line-item follow-ups
Summary
Directors asked staff for clarifications on grant flows to student-activity funds, the distribution of a $3,000 STEM grant, EDR-paid game workers and fitness-center staffing costs, and several over-budget line items; staff agreed to provide detailed accounting and explanations before the full-board meeting.
During review of financial reports, directors pressed for detail on several items that appeared unusual in the packet, including a $3,000 grant tied to STEM/Chief Science Officer support and line items showing high percent-spent figures in some accounts.
Staff explained that certain grant dollars flow through the student-activity fund and will be dispersed to coaches; they committed to confirming whether the $3,000 will be split between coaches and whether the funds are above and beyond existing employee stipends (EDRs). Directors also asked for a report detailing which game workers and fitness-center staff are paid via EDRs and how fitness-center costs and revenues balance, asking staff to return with a reconciliation and any suggested changes to quarterly reporting to improve transparency.
Committee members asked that capital-project spending status and fund-balance projections also be shared with buildings-and-grounds so the board can see allocated amounts alongside actual expenditures. Staff agreed to follow up with the requested line-item detail and projections within the committee's timeline.
