Committee backs fallback recording, seeks ban on altered or AI-modified meeting recordings

Committee members reviewed Policy 006 on recording and live streaming after staff replaced older Owl cameras with a YouTube-capable camera. Gary reported that the new equipment can record standalone when streaming fails and asked the policy to include a fallback allowing audio- or video-only recordings to be posted later. Members agreed this was reasonable and asked staff to add a provision permitting recorded (audio or video) postings when live streaming is not possible.

The committee confirmed that YouTube automatically generates transcripts and closed captions for uploaded meetings; staff noted transcripts derived from Google Meet and YouTube differ by platform but are generally available. Members also supported an explicit prohibition on rebroadcasting, reproduction or alteration of recordings — including AI-driven modifications — unless prior written permission is obtained from the superintendent or a designee. "Rebroadcasting, reproduction of the audio recording is strictly prohibited unless prior written permission is obtained from the superintendent or designate," the committee reviewed, and members agreed to add 'alteration' to the list of prohibited actions. The group also asked staff and counsel to draft narrowly tailored language on how the district will handle voluntary turn-ins of items students may consider weapons to avoid unintended disciplinary consequences.