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Board approves design-build method for $1.2M HVAC bond package, asks for tighter scoring rubric
Summary
Trustees approved using design-build for HVAC bond work across seven campuses (budgeted ≈$1.2M) but directed staff to hire an independent district engineer for oversight and to return with a more granular scoring matrix (sliding scales for experience, similar projects and references) before issuing RFQ/RFP.
The board approved design-build as the procurement method for HVAC improvements at seven campuses within the bond program, with administration estimating roughly $1.2 million budgeted to address the most-worn rooftop and package units at selected sites. Administration emphasized these are targeted replacements (not full redesigns) and recommended hiring an independent district engineer familiar with HVAC to act as the district representative during the design-build process.
Trustees insisted on more precise evaluation criteria before soliciting teams, asking staff to convert broad point categories (for example, "similar projects completed – 30 points") into sliding scales with explicit thresholds (e.g., number of comparable projects/years of experience tied to point bands). The board also asked that committee membership be fixed for scoring and for staff to avoid last-minute substitutions without board notice. Administration will return with a refined rubric and engineer recommendation prior to issuing an RFQ.
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