Council approves contract award for mail and document services with clarifying language on variable costs
Council awarded the RFP for mail, document systems and equipment but asked staff and the vendor to clarify contract language that separates fixed not‑to‑exceed charges from variable, usage‑based costs before final execution.
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Council approved Resolution 56‑2026 awarding an RFP for mail management, mailing and document systems and an associated equipment lease, but flagged important procurement language issues for staff to clarify before final contract execution. The discussion centered on separating predictable fixed costs (e.g., equipment lease, service fee) from variable usage costs (postage, meter usage) and establishing a clear not‑to‑exceed figure for budgetary planning.
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