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Board votes to re-advertise roofing project after scope mismatch
Summary
After finding inconsistent bid documents and wide price gaps, the Board moved to reject all bids and re-advertise the roofing contract to ensure a single, clear solicitation.
Board members formally moved and seconded a motion to reject all submitted roofing bids and restart the procurement process after identifying that the published scope did not match an insurer price spreadsheet and produced inconsistent bidder totals.
Members discussed two practical routes—award per-roof to the lowest responsive bidder (which would split work across multiple contractors) or reject and re-advertise a unified packet. The board chose to reject all bids to allow staff to obtain the insurer’s itemized documentation and produce a corrected, single solicitation.
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