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Clerk proposes reassigning record-preservation funds, flags cemetery mapping need
Summary
The clerk asked the board to consider directing entitlement or transferred funds toward record preservation and cemetery mapping, and recommended attempting the AFR in-house to save audit costs.
The clerk (S3) briefed commissioners on record-preservation funding and said statutory language allows certain clerk-record fees to be used for digitization and records care. The clerk asked the board to consider redirecting entitlement money or transfers to sustain record preservation work and suggested exploring a GIS-based cemetery map using clerks' funds.
On audits, the clerk said the county could attempt to prepare the AFR in-house and save an estimated $4,000 in consultant fees if staff and the auditor coordinate on an extension and year-end closeout. Commissioners asked staff to confirm statutory limits on transfers and to bring back a claim-sheet process for a proposed three-year funding plan for records preservation; no formal funding motion was taken at the meeting.
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