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Council asks staff to draft procurement ordinance raising manager authority, lowering RFP burden
Summary
Council directed staff to draft an ordinance updating procurement rules: eliminate mandatory RFPs for purchases just over $10,000 in favor of three quotes and authorize the Town Manager to approve emergency expenditures up to $35,000.
Town Manager Suzanne Harvey told the Council that the Town’s procurement code has not been updated in years and that the RFP threshold set when the code was written no longer reflects present prices. She recommended removing an absolute RFP requirement for purchases over $10,000, instead requiring three quotes for smaller purchases and permitting the Town Manager to approve emergency expenditures up to $35,000.
Town Attorney Thomas Benavidez agreed with Harvey’s assessment. Mayor Wallace directed staff to prepare an ordinance reflecting those changes and return it at the next Council meeting for formal consideration.
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