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Board adds credit-card checkout and receipt rules to handbooks
Summary
Following an audit recommendation, the board approved language to regulate district credit-card checkout and require receipts and sign-out procedures, with Tiffany assigned to manage card records.
An audit recommended a clearer process for district credit-card checkout, monitoring and receipt retention. Staff presented handbook language and a sign-out system so the card is signed out and receipts are returned to district offices; Tiffany (district staff) will manage the credit-card bill and records. The board approved adding the language to the handbooks by consent vote.
Board members asked whether approval to use a district card required written or verbal sign-off; staff replied the existing purchase-order form and supervisor approvals (Aaron, Kevin) will remain the control points and a single white sheet will replace previous separate forms for activity vs. general purchases.
The board approved the handbook language as presented and asked staff to implement the sign-out procedures and clarify form routing in district admin processes.
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