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Board discusses grant methodology, scoring rubrics and distinction from procurement
Summary
Members and staff discussed developing a scoring methodology modeled on existing community impact grants; the county attorney clarified that calling the process an RFP refers to soliciting proposals with scoring criteria rather than procurement.
Board members asked whether awards will be distributed through grants or by a procurement-style request for proposals. Leroy Maddox, the legislative attorney for the County Council, explained that while the term "RFP" can suggest procurement, here it refers to a solicitation with scoring criteria for grants: "Grants, like procurements, have scoring criteria... it's not going to be like federal government."
Shannon Rogers and other staff said the board's role will include approving methodology and rubrics and convening grant-review committees that will score applications before forwarding recommendations to the County Council. Staff cited the Community Impact Grant process as a model and described options including blinded review to limit bias.
Board members emphasized making the application process accessible to smaller community organizations and discussed whether categories should carry award ceilings or remain open so strong proposals are not artificially limited.
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