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County to carry forward funds for Tyler Munis replacement; implementation may require additional annual fees
Summary
Staff said the County plans to replace legacy software with Tyler Munis, carrying about $617,000 into FY2027; they warned subscription-model licensing will require ongoing fees and estimated $150,000–$250,000 more for implementation to add the Community Development module.
Ms. Calloway outlined the County's need to replace a financial and records system implemented in 2004 and nearing the end of its supported life. She said Tyler Munis, a widely used local-government platform, is the proposed replacement and that the County is acquiring it through a Commonwealth purchasing contract.
Calloway told the Board that software pricing has shifted to subscription-based models that require ongoing annual fees and that implementation will likely require additional one-time costs. She estimated an extra $150,000 to $250,000 may be needed in FY2028 or possibly late in FY2027 to complete implementation and to add the Community Development Department to the system; staff proposed carrying approximately $617,000 of currently appropriated funds into FY2027 to continue the project.
The Board confirmed use of a state contract for procurement and asked staff to track potential ongoing subscription costs and implementation timing when finalizing the FY2027 carryover list.
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