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Staff proposes RFP for on-call plumbing, HVAC, electrical and construction services to speed procurement
Summary
Leslie Bolt proposed a three-year on-call contract list (with two one-year renewal options) to allow faster contracting for routine repair and project needs while complying with state procurement rules; commissioners directed staff to prepare a resolution to advertise the RFP.
City staff presented a proposal to advertise a request for proposals (RFP) to create on-call vendor lists for plumbing, HVAC, electrical and general construction services aimed at reducing procurement lead time.
"What this does is it kind of frees up our procurement process, still keeping us in line with the state procurement requirements, but allowing us to kind of gather some on call services that would be beneficial for the city," Leslie Bolt told the commission. She explained the proposal envisions three-year on-call contracts with options to extend for two additional one-year periods and that it would not guarantee a minimum amount of work for vendors.
Bolt said the on-call lists would let the city call prequalified vendors for projects in the $20,000–$60,000 range instead of re-running an entire procurement for each need, while remaining eligible to use state pricing agreements where applicable. Commissioners asked for a resolution to advertise the RFP and suggested staff consider additional categories vendors should meet.
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