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Committee reviews purchase-order exceptions after Ingram begins charging service fees to libraries
Summary
Committee members reviewed several purchase-order exceptions, notably library purchases from Ingram that now include service fees exceeding purchasing-policy card limits; finance recommended blanket purchase orders and asked for a motion to regularize the exceptions.
Under new business, Finance Director Beth reported multiple purchase order exceptions this fiscal year, including three items tied to library purchases from Ingram where newly charged service fees pushed costs above purchasing-policy card limits.
Beth said libraries historically purchased from Ingram and were accustomed to a certain billing practice; because Ingram now adds a service charge some purchases exceeded the $1,000 check limit or the $5,000 card limit under county purchasing policy. Finance recommended issuing blanket purchase orders for library purchases for the year so routine transactions conform with policy.
Committee members discussed the recommendations and the need for a motion to regularize the exceptions; the committee moved to address the exceptions to keep library operations on track.
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