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Library purchase exceptions flagged after Ingram adds service fee; staff recommend blanket POs
Summary
Finance staff reported several purchase-order exceptions, including library purchases from Ingram that now include a service fee above policy limits; staff recommended blanket purchase orders to prevent future exceptions.
Staff presented a report on purchase-order exceptions for the year and noted multiple exceptions tied to library purchases after Ingram started charging a service fee that exceeded the county purchasing policy threshold. The finance director said libraries were accustomed to Ingram not charging fees and that staff recommended obtaining blanket purchase orders for the year to address the change.
The committee treated the item as a report and did not require a vote; members discussed P-card and check limits and accepted the recommendation to pursue blanket POs to reduce repeated exceptions going forward.
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