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District to open bids for transportation contract after vendor flags cost increases
Summary
Whitehall School District will put its five‑year transportation contract out to bid after vendor management said COVID‑related cost increases would push a renewal past a 12% legal threshold, forcing competitive procurement with a May 27 closing date.
Staff told trustees that the district's long‑standing contract with Carlos Transportation cannot be automatically renewed if the renewal or amount exceeds a 12% threshold set by state law. According to the presentation, upper‑level management at the vendor informed the district that cost increases driven by the pandemic mean the vendor cannot remain within the allowable 12% increase and therefore the district "must do" a competitive bid process. Staff recommended opening bids immediately, with a May 27 closing deadline and public posting and local advertising to solicit multiple vendors.
The chair asked for a motion to open the bidding process; a board member moved to open the process and the motion was seconded. The transcript records the motion and second; a roll‑call tally is not recorded in the provided excerpt. Staff also solicited volunteers for a review subcommittee to evaluate bids.
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