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Audit flags missing receipts, electronic-payment controls and recommends policy changes
Summary
The FY 2024–25 audit found missing credit card documentation, gaps in electronic-payment approvals, and unreconciled electronic deposits; auditors recommended updated policies, dual authorization for payments and better communications from departments.
Auditors identified several significant deficiencies and material weaknesses related to payments and receipts during their FY 2024–25 review.
Finding 2025-003 highlighted $2,352 in credit-card charges without supporting documentation; auditors recommended that credit card policy be reviewed, supporting documentation be audited by the County Auditor before payment, and privileges be suspended for noncompliance. Finding 2025-004 noted that electronic payments are originated and approved within the Treasurer's Office without the County Auditor's authorization; the auditor recommended dual-department authorization and instructing banking institutions of the approved signatory process.
Finding 2025-005 called out electronic deposits being credited directly to the Treasury without timely receipting and posting because departments do not consistently communicate remittance details to Treasurer and Auditor. Auditors recommended updated procedures requiring departments to provide amount, payer, purpose and applicable fund to the Treasurer and Auditor.
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