Rice County staff recommend RTA system with GPS Insight telematics for county fleet
Summary
County facilities staff recommended adopting the RTA fleet management system with GPS Insight telematics to centralize scheduling, track vehicle mileage and improve maintenance planning; staff said the contract is priced per asset and will be brought back for board action next week.
Rice County facilities staff recommended that the county implement a countywide fleet management information system (RTA) paired with GPS Insight telematics to replace manual mileage logs and disparate Excel or binder‑based tracking. "We at first narrowed that down to 2 or 3 companies...the three of us...agreed this is probably the right way to go for Rice County," said Sandy Malaga, facilities staff, who led the vendor review and demo process. Malaga told commissioners the integrated system would provide motor pool scheduling, telematics hardware and a centralized dashboard for vehicle and driver data.
Staff said the proposed contract is priced per asset and includes an initial implementation fee in year one and ongoing costs in years two and three. Malaga said one vendor arrangement allows the county to purchase both the software and telematics hardware in a single contract and that GPS Insight would install the telematics devices and train county staff. The board asked several operational questions during follow‑up, and the Chair indicated staff will return to the board for formal action next week.
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