Town manager urges procurement code changes; proposes $35,000 emergency authority
Summary
Manager Suzanne Harvey told council the procurement code should be updated to require three quotes instead of an RFP for projects under previous thresholds and to authorize the Town Manager to approve emergency expenditures up to $35,000.
Town Manager Suzanne Harvey said the town’s procurement code has not been updated in years and that past dollar thresholds no longer reflect current costs. She told council that the code currently requires that projects over $10,000 go through a formal RFP process and recommended switching to a three-quote standard for smaller projects and authorizing the Town Manager to approve emergency expenditures up to $35,000.
Town Attorney Thomas Benavidez concurred with the proposed changes. Mayor Wallace directed staff to prepare an ordinance to bring the updated procurement rules back to the council at the next meeting.
Why it matters: updating procurement thresholds and delegations can speed routine work and reduce administrative burdens, but the council will consider whether procedural safeguards and competitive procurement remain sufficient.
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