Commission approves HVAC maintenance agreement and pump repairs after outages; transcript contains a numeric error

Scott, facilities staff, reported that recent power outages interfered with the commercial VRF HVAC control boards and contributed to compressor failures. He recommended a twice‑yearly maintenance contract to monitor system markers and possibly prevent future failures, and presented a per‑building estimate of $12,006.94 for the service.

The transcript records a garbled figure when the motion was called; the clerk recorded "$1,269,512,694 dollars for each building," which is inconsistent with the per‑building estimate Scott provided and plainly a transcription/clerical error. The commissioners discussed the cost in context and approved the maintenance agreement by voice vote; staff will circulate the correct contract documents for the record.

Scott also presented vendor estimates to rebuild two lift‑station pit pumps on the annex east side after one motor failed and said a vendor would repair both motors for about $6,007.67 (the transcript also included an additional small figure transcribed as $7.70 that needs clerical clarification). Commissioners asked whether the county would use the building fund (account 1030) or submit a request to the council; staff noted the building fund balance shown in the transcript was $44.09 and agreed to check balances and, if necessary, request council funding. The motion to authorize the pump repairs passed by voice vote.

Next steps: Facilities will obtain final invoices and confirm the correct HVAC contract amount in procurement documents, confirm the lift‑pump repair invoice, and identify the funding source (building fund or council appropriation) before payment.