Town manager proposes procurement code updates, including emergency spending authority
Summary
Manager Suzanne Harvey asked the council to update the procurement code to require three quotes instead of full RFPs for smaller contracts and recommended empowering the Town Manager to approve emergency expenditures up to $35,000; council directed staff to draft an ordinance.
Town Manager Suzanne Harvey recommended modernizing the town procurement code, arguing that a $10,000 RFP threshold is outdated and discourages vendors from competing.
Harvey said the town should require three quotes for smaller, budgeted projects instead of the full RFP process and recommended that the Town Manager be authorized to approve emergency expenditures "up to $35,000.00." Town Attorney Thomas Benavidez said he agreed with the proposed changes. Mayor Wallace directed staff to draft and return the proposed changes as an ordinance at the next meeting.
No ordinance was adopted at this meeting; the council's instruction was to return the proposed procurement-code amendments for formal consideration.
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