Committee flags insurance, payment-timing and procurement questions for RFPs
Summary
Members were told county purchasing language requires proof of insurance and standard invoicing terms; the county's default is to pay contractors within 60 days of invoice acceptance, but staff will confirm exact timelines and whether alternate payment schedules can be allowed for mini grants.
Staff told the committee to expect county purchasing language in the RFPs that will require proof of insurance and describe payment timing; members asked for clarification on delivery timetables and whether contracting rules can be adapted for small awards.
Elizabeth Jordan read purchasing's standard language: "The county will pay the contractor within 60 days of the county's acceptance of the invoice and supporting documentation." Cowick confirmed that proof of insurance and risk-management requirements apply to funded organizations: "They will require everyone. Everybody." Cowick said she will consult risk management and purchasing about insurance details and whether the county's payment timeline could be shortened from a possible 30/60 day range depending on procurement rules.
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