Board approves 10‑year, $1.38 million Axon Records contract for police RMS

Middletown Township authorized a 10‑year agreement with Axon Enterprise Inc. for Axon Records as the police department’s new records‑management system, approving a contract valued at $1,377,071.74. Police staff said the cloud‑based system will replace the legacy CODI server‑based software, integrate with Axon body‑worn and dash cameras, and automate future NIBRS reporting. The chief described the switch as a long‑term technology investment that includes data conversion, professional services and staged payments; staff secured a $63,800 DCED grant to reduce the initial payment and said they will pursue an additional PCCD grant.

The chief explained the procurement rationale: Axon’s integration with existing camera systems, automated NIBRS capabilities, and a fixed 10‑year price provided a preferred value proposition compared with the uncertain future pricing of the current vendor. Board members asked about alternatives, amortization of costs and transition timing; the chief said the vendor will not receive the first payment until the system is converted to the township’s satisfaction and that years 2–10 carry recurring annual costs (about $109,000/year after the first year). The board voted 5–0 to approve the agreement.